Privacy Policy

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Our website is hosted by Word Press. You can read their Privacy Policy here – https://en-gb.wordpress.org/about/privacy/

The information we hold about you

As an organisation we require to hold some personal information about our beneficiaries. This information usually includes names, email address, phone numbers and in some cases postal addresses. 

Under the Data Protection Act you have the right to request a copy of the personal information we hold about you and to have any inaccuracies corrected.

Who has access to your information? 

Evolve Music takes the utmost care in handling your personal information. All information is stored securely and on password protected servers. All our third-party data processors have been carefully chosen as service suppliers who also practice responsible data handling. We believe that each has in place appropriate protections to ensure the security of the data we store or process with them and have clear policies for how they treat that data. But if in doubt you should review their individual Privacy Policies.

These are: 

Mail Chimp – (Email marketing): https://mailchimp.com/legal/privacy/

Survey Monkey – (Online questionnaires): https://www.surveymonkey.co.uk/mp/legal/privacy/

Eventbrite –  (ticket and event bookings): https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy?lg=en_GB

Before using or sharing your information with third parties in ways not described here or previously authorised by you, we will provide you with notice and an opportunity to control the further use or disclosure of your personal information.

We understand that the storage and use of your personal data can be concerning in an age of well publicised leaks and breaches. No system or service is one hundred percent secure but we take all reasonable and appropriate measures to ensure the transmission and use of your data is as secure as technology will allow.

Your information is valuable to you and you trust us to look after it appropriately. Our systems are kept up to date with all the latest security patches and firewall measures. We dedicate significant resources and time to making sure access to our systems are limited only to appropriate staff and with the training and awareness to manage and safeguard your data and privacy.

How long will  Evolve Music store my information?

We will hold your personal information on our systems for as long as is necessary or until you request us to remove them. Where you contribute to our website or social media we will generally only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted.

Cookies

We make use of cookies which are files placed on your computer that enable us to track certain information relating to your use of www.evolvemuisc.org.uk. By being on this website you consent to Google Analytics tracking cookies being used. You can configure your web browser to prevent the use of cookies, although some functions or services may not be available.

E-newsletter and mailing list 

We use MailChimp for our email marketing. So when you sign-up to our mailing lists the information you submit, which can include your name, email address, job title, place of work and location, will be held securely by them and the information also made accessible to us. MailChimp’s servers are based in the United States, so your information may be transferred to, stored, or processed in the US. MailChimp participates in and has certified its compliance with the EU-U.S. Privacy Shield Framework, which certifies that it has adequate safeguards in place. As a respected email marketing provider MailChimp won’t share your information with any unauthorised third parties or contact you directly at any time – you can read their full privacy policy here: https://mailchimp.com/legal/privacy/

Essential / Non-essential cookies

From time to time we may embed videos and audio files from well-known media sharing sites. These sites may use cookies to track your behaviour via our pages. 

Google Analytics – We anonymously track the behaviour of all visitors to this site using Google Analytics. This includes the use of the Google Analytics tracking cookie. We use this data to understand how people use our website and to improve and update our content. Read more on this cookie and how it is used by the Google Analytics service. IP addresses are provided to Google Analytics but are anonymised with the Google Analytics service.

Update or change your preferences

You may change your communication or data preferences at any time. Please contact us on info@evolvemusic.org.uk or alternatively call us on 07943 973473.

This Policy was last updated on 16th October 2023